Key Benefits

Designed exclusively for the publishing industry, Biblio3 is an intuitive and dynamic system that is both ergonomically designed and user-friendly, requiring minimal formal training on implementation.

A truly global publishing system, Biblio3 works with any currency, market and territory, providing the perfect platform for your global publishing strategies.

Biblio3’s menu-based approach means that publishers can implement the system module by module, or in its entirety, providing greater flexibility and more control of your systems landscape. New modules can be developed and implemented in different phases, and external systems can be integrated seamlessly.

Biblio3 is built on a core central database, housing complete project information and bringing efficiencies to publishing processes. Reducing the need for multiple disparate systems, Biblio3 avoids re-keying data and reliance on fragile and costly interfaces.

Biblio3’s scope for enriching metadata is impressive, maximising revenue streams with full control of extensive metadata feeds to multiple retailers, aggregators and third parties, combined with a full audit trail, authorisation gateways and comprehensive user securities.

Biblio3 is designed to increase productivity, using a templated approach to speed up workflow alongside sophisticated wizards and reports to validate information. Establishing complete confidence in the accuracy of your data, Biblio3 gives you more time to concentrate on maximising sales and revenue.

Biblio3 - Features and Functionality

Title Management

  • Compliant with all key industry standards, including BIC, BISAC, THEMA and CBMC.
  • Functionality that stretches well beyond traditional print and eBooks, handling point of sale, packs, digital bind-ups, toys, journals and more.
  • Integrated validation and workflow tools, ensuring up-to-date, high-quality data.

Digital Content Management and Distribution

  • Built in de-duplication functionality reduces storage space, with scalable capacity options available.
  • Maximise revenue by providing read only access to content to prospective customers.
  • Integrate with Digital Rights Management services, such as Adobe Content Server 4, to wrap ePub and PDF eBooks with Adobe’s DRM.

Metadata Management and ONIX

  • Automatically send high quality ONIX 2.1 and ONIX 3 feeds to maximise online discoverability.
  • Store and distribute digital content alongside ONIX feeds with the Digital Packager.
  • Integrated and interactive ONIX Wizard enables easy completion and validation of title data.

Author, Contributor and Contact Management

  • Store all internal and external contacts and record all necessary associated information in one place.
  • Associate contacts with titles to quickly build company wide visibility of all those involved with a project.
  • Supplier Management becomes simple with the contacts module - send purchase orders, request quotes and share assets directly from the Biblio suite.

Sales and Marketing

  • Manage any type of promotion, including Google Adwords, Catalogues, Events and Advertising.
  • Plan, organise and report on your events. Record book sales, revenue and costs to chart the profitability of your events.
  • Use the Grouping Engine to create, update and manage marketing and seasonal lists.


  • Using templated workflows, quickly schedule all of your projects. Automatically record tasks as finished and use intuitive reflowing tools to keep schedules on track.
  • Assign responsibilities to different users or departments to create a collaborative workflow for all titles.
  • Manage overdue dates and quickly identify them using the Biblio suite’s powerful reporting tools.

Production and Print Management

  • Cost management for simple printings to complex multi-co-editioning, with the capacity to work with any currency, and multiple co-prints or co-editions.
  • Purchase ordering and quote requests for pre-press and print, to manage the entire workflow of your project.
  • Incorporate all of your supplier scales for automated costings, produce accurate cost estimates with just a few clicks.

Financial Analysis and Forecasting

  • Compare estimated sales, costs, rights and royalties income alongside real-time data to see where titles have over or under performed.
  • Built-in risk assessment features ensure projects stay on track, with customised Gross Margin or Profit targets that provide warnings wherever projects fall below target.
  • Evaluate print runs, costs and income revenue for potential projects in just a few clicks using the New Acquisition Wizard.

Rights Management

  • Record submissions of interest directly in the system or upload in batches following a book fair or sales conference.
  • Automated email chasing and tracking of late payments and royalty statements to rights holders and contracted parties.
  • Process the sale of a licence by generating the contract and logging the payment terms. Inbuilt validation, configurable alerts and reminders streamline operations and maximises income.

Royalty Processing and Payments

  • Complete royalty runs on demand for individual contracts or a whole period and display real-time publisher commitments.
  • Import daily sales feeds from multiple disparate sources, in different formats and currencies, which are then aggregated by the system.
  • Advanced Royalty Calculations including: joint accounting for multiple titles, multi-currency advances and deduction tracking, offset earnings against advances or to other titles and payees and automatic handling of returns.

Business Intelligence

  • Integrated sales data with the Biblio suite to enable a wealth of existing title and customer data to reported on and analysed, in conjunction with the real-time sales data.
  • Slice and dice daily, weekly or monthly accrual sales figures to compare data by work, groups of editions, customer, sales channel, market, or any range of title or company filters.
  • Extensive Data Interrogation with no technical expertise, making use of the familiar user interface and reporting tools already available in the Biblio suite.


  • The reporting tool is available inclusively with Biblio3 and BiblioLIVE, eliminating the need for external reports. Send reports in any format required, including Excel, XML, HTML, PDF and CSV.
  • Capable of reporting on virtually every field within the system, users can choose exactly which data is displayed on their report using the fully customisable reporting tools available.
  • Reports can be set to run once, or regularly at a defined date and time. Email reports to internal or external individuals or groups, to keep all parties notified about projects.

The Implementation Process

Virtusales has a 16 year successful track record of implementing new publishing software and decoupling legacy systems. Since starting with Hodder Headline in 2000, we have implemented over 100 publishing-related projects to publishers of all sizes across trade, education and academic sectors. We work closely with each customer to find an implementation mix that is going to suit their requirements, internal resources and budget.

  • Comprehensive gap analysis process
  • Dedicated in-house project team, consisting of a specialist project manager, technical leads and consultants
  • Bespoke implementation
The Penguin Group

A thousand users in 16 countries are more empowered because they have easy access to high quality data and can work more efficiently.

Alison Davies, Deputy Operations Director, The Penguin Group

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