The Bind

Random House has always understood the value of its digital assets and needed a better and more intuitive way of storing and organising them. Prior to BiblioDAM, the group’s digital assets were being stored on shared drives, on CDs or at the printers, which often meant that finding the latest version was a more difficult and time-consuming process than it needed to be.

Why Virtusales?

Random House needed a solution that would fit in with its normal workflows, while keeping additional workloads to a minimum. The system also needed to be futureproofed and scalable to manage both current and future multimedia file formats and to handle the practices of a modern 21st century publisher.

The Random House Group saw BiblioDAM as the answer, providing seamless integration with their Biblio3 publishing system, allowing logical easy navigation and storage of assets, by users on Mac and PC.

Seamless Integration Benefits

  • Seamless integration with Biblio3 publishing system
  • Tight integration between the assets, contracts, permissions and rights

Reduced Re-keying of Data

  • Minimum inputting of metadata and no asset naming conventions
  • Automatic re-purposing of assets

Secure Storage of Assets and Web Access

  • Web access for external parties
  • Secure storage of older Mac created files
  • Server and user load balancing 8 hours a month and £3,500 a year saved in back-ups alone.


Streamlined for Efficient Working Practices

A key benefit Random House gained from BiblioDAM is that the inputting of metadata is at a minimum and asset naming conventions are no longer required. The tight integration between assets, contracts, permissions and rights also meant that users could quickly switch between viewing one set of data to a completely different set without the need to log into a separate system.

Access Available to External Parties

Web access for external parties e.g. printers to download and upload assets. Secure storage of older Mac-created files without loss of resource forks.

Advanced DAM Architecture

An architecture that allows for new file format conversion tools to be plugged in easily as they become available - allowing for exploitation of new business opportunities such as digital readers, on the web, mobile telephony etc.

Backed-Up for Peace of Mind

Server and user balancing ensuring assets are backed up for disaster recovery and user performance reasons.

Automatic Process Saves Time

Automatic re-purposing of assets from one format to another, enabling instant access to digital assets in various multiple file formats and sizes.

User-Friendly and Secure Software

BiblioDAM provided Random House with tools for exceptionally easy uploading and downloading of assets combined with strict automatic version control, full work history and clear status.

A Long-Term Result

BiblioDAM went live at Random House in May 2007 and the group’s digital assets are now archived in a logical filing structure against their bibliographic, marketing and rights data. These digital assets are easily searchable and accessible to facilitate existing workflows such as reprints, but are also available for future initiatives such as conversion to eBook formats or conversion for online delivery.

Virtusales were the obvious and only choice! Immersed in the publishing industry, their publishing knowledge combined with their technical expertise makes them the obvious choice.

Paula Neary, Former Publishing Systems Director, Random House Group

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