Princeton University Press (PUP) uses a combination of systems including a homegrown title management system, Access databases and CISPUB. Although in house systems and workflow served the Press well in an evolving publishing industry, there was a need for a new platform to support growth, streamline processes, improve visibility of the publishing pipeline, and be more nimble to handle future challenges.


To implement a robust press wide database that streamlines end to end publishing processes and provides greater functionality in editorial, production, contracts, rights, royalty processing and digital asset workflows, while continuing to cover core functions of existing databases. The key requirements of the new system are for it to run on any browser and operating system. Further to this, stability, speed and user configurability were near universal wishes.

The Solution

PUP chose Virtusales’ BiblioLIVE publishing suite, which will enable staff to manage the following functional areas from an integrated, web based platform:

  • Peer review management
  • Pre-acquisition estimates
  • Production costing and schedules
  • Purchase ordering
  • Contracts, rights and permission sales
  • Third party rights management
  • Royalty processing
  • Editorial, bibliographic and marketing data
  • Unlimited ONIX 2.1 and ONIX 3.0 feeds
  • Business intelligence and sales analytics
  • Digital asset workflow

Why Virtusales’ BiblioLIVE

PUP chose BiblioLIVE because it was looking for a modern, cloud based publishing support system. Feedback from other publishers using the system, ranging from large commercial publishers to small university presses, indicated that the software and development team was a good fit for PUP.

Rodney Elder, VP of Operations at Virtusales, comments, “We are delighted to have such a prestigious publishing house as a customer. Princeton is in a unique situation where they will have a truly integrated system in BiblioLIVE, with their entire operations from title management, production, rights and royalties in a single system.”

About Princeton University Press

Princeton University Press is an independent publisher with close connections, both formal and informal, to Princeton University. It is a not for profit scholarly and academic publisher and its purpose is “the promotion of education and scholarship ... in the interests of Princeton University.”

Currently, the Press publishes approximately 300 new titles each year in more than 40 disciplines.


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