Virtusales Publishing Solutions has announced that Harvard University Press has gone live with Virtusales’ Biblio Rights and Biblio Royalties modules, just 12 months after commencing the project. The new system will provide significant time and cost savings to Harvard by streamlining the management of authors’ rights and royalty payments, enabling seamless integration with other publishing and distribution systems.

  • Significant time and cost savings by deduplication of data entry between systems

  • Detached royalty system from IBS Bookmaster distribution system

  • Better service to authors due to increased visibility of earned income across book, rights and permission sales

Prior to implementing Biblio Rights and Royalties, Harvard used separate systems including a royalty solution from IBS Bookmaster and an in house built rights management solution. This meant that there was no central view of rights and royalty information. Having separate systems led to a duplication of effort and a time consuming process when it came to consolidating information into an author royalty statement. Harvard decided in 2016 that they needed to update these systems to enable a fully integrated, intuitive rights and royalties system using Virtusales’ Biblio Rights Management and Biblio Royalties.

Dan Wackrow, CFO from Harvard University Press, comments,

With Virtusales, we have found a scalable, yet integrated Royalties and Rights solution that encompasses everything we need for centralizing and streamlining our processes. This solution will eliminate the need for different software systems and provide accurate and speedy reporting, allowing us to make better decisions with a new level of confidence.

He continues, “We are delighted to be live and running with the new system within our projected timeframe and are now looking forward to enjoying the benefits it will provide for us. Having clear visibility and timely information relating to titles, contributors and beneficiaries, as well as having total control of our rights lifecycles, will put us in better negotiating positions with authors as well as improving our overall service to them. It’s a win-win situation.”

Rodney Elder, Vice President of Commercial Operations for Virtusales, adds, “Virtusales’ Biblio Rights and Royalties will allow Harvard to remove the manually intensive requirements of the disparate systems it previously used. It also provides further proof of how Virtusales can replace standalone systems with a highly functional and fully integrated rights and royalties solution.”

This latest go live follows on from other modules that have already been implemented at Harvard, including Bibliographic, Production, Contracts and Digital Asset Management. Dan Wackrow concludes,


By implementing Rights and Royalties, Harvard has found the Holy Grail of publishing solutions with the fully integrated Virtusales system. Virtusales is an exceptional partner for us, and would be for any publisher, because it is continually developing and implementing new, fully integrated software modules and publishing-specific functionality.

About Harvard University Press

Founded in 1913, Harvard University Press is the publisher of such classic works as John Rawls’ A Theory of Justice, E. O. Wilson’s On Human Nature, and Helen Vendler’s Dickinson, and continues to be a leading publisher of convergent works in the sciences, humanities, and social sciences. HUP’s publication program, which includes important new digital projects and platforms, is driven by the belief that books from academic publishers are more essential than ever before for understanding critical issues facing the world today.

As the press embarks on its second century, it is striving to maintain its central place in the increasingly digital world of scholarly publication. To that end, the Press has collaborated on an open access Emily Dickinson Archive and has introduced a digital edition of the Dictionary of American Regional English, as well as the Loeb Classical Library. The Press’s reach has been augmented by an expanded sales and marketing presence in India, the addition in 2011 of its first Europe based editorial staff, and an ongoing effort to make its ebooks available as widely as possible.

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