Years of Publishing

The University of Pittsburgh Press wanted a modern, user friendly platform to replace their badly outdated legacy systems. Currently, the press uses a FileMaker Pro database to store and manage title data, marketing information and production data. Rights were managed in a separate database and royalties managed using Excel. Meanwhile, much critical book, author, and contract information is still trapped in paper files.

Why BiblioLIVE?

The University of Pittsburgh Press chose Virtusales’ fully hosted BiblioLIVE publishing system, which will enable staff to manage the following functional areas from an integrated, web-based platform:

  • Peer review management
  • Pre-acquisition estimating using supplier scales
  • Production cost and schedule management
  • Purchase ordering
  • Contracts and rights
  • Royalties processing
  • Editorial, bibliographic, and marketing data
  • ONIX 2.1 and ONIX 3.0 feeds
  • Comprehensive reporting


The press had looked at many other vendor systems but were most impressed with BiblioLIVE and what they heard from the many Virtusales customers they contacted. What really stood out about BiblioLIVE was that it provides a way to manage the diverse needs of users at the press in one place.

The main objective for this project is to transform workflows at the Press through improved management of information across departments including acquisitions, editorial, production, rights, marketing and sales. The outcome of this will greatly reduce duplication of effort, improve visibility of information, and increase sharing of vital data among all staff, helping us to further decentralise our decision-making processes.

Peter Kracht, Director of the University of Pittsburgh Press

More About the University of Pittsburgh Press

As the press approaches its 80th year, it is focused on publishing scholarly titles in history, political science, international studies, Latin American studies, Russian and East European studies, composition and literacy studies, and in the history and philosophy of science. The University of Pittsburgh Press also produce distinguished titles in poetry and short fiction, as well as regional books on many topics related to Pittsburgh and Western Pennsylvania. They are dedicated to advancing scholarship and promoting fine writing through their ambitious publishing programs.

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